Privacy Policy

Chalgrove Artisan Distillery Ltd (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

 Chalgrove Artisan Distillery Ltd’s registered office is at 2 Marley Lane, Chalgrove, Oxfordshire, OX44 7TF and we are a company registered in England and Wales under company number 10904773. We act as the data controller when processing your data. Our designated Data Protection Officer/Appointed Person is Bob Clark, who can be contacted at 2 Marley Lane, Chalgrove, Oxfordshire, OX44 7TF  or email chalgroveartisandistillery@yahoo.com

Information that we collect:

Chalgrove Artisan Distillery Ltd processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

The personal data that we collect from is: –

  • Name
  • Home Address
  • Delivery Address
  • Personal/Business Email as supplied
  • Mobile/Home Telephone Number as supplied

We collect information in the below ways: –

  • Order from our online shop
  • Newsletter subscription on our website

How We Use Your Personal Data (Legal Basis for Processing)

Chalgrove Artisan Distillery Ltd takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time.  The purposes and reasons for processing your personal data are detailed below: –

 We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and can be sent out to your preferred address, i.e. orders via our online shop

  • We will occasionally send you marketing information where we have assessed that it is beneficial to you as a customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests

Your Rights

You have the right to access any personal information that Chalgrove Artisan Distillery Ltd processes about you and to request information about: –

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

 If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

 You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us. Where applicable, you have the right to data portability of your information and the right to be informed about any automated decision-making we may use in the future (we do not use such systems currently)

 If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. Chalgrove Artisan Distillery Ltd uses third-parties to provide the below services and business functions; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

We use Paypal to securely process credit and debit card payments on our behalf for orders placed via our on-line shop.

For more information about PAYPAL, please see their privacy notice at https://www.paypal.com/us/webapps/mpp/ua/privacy-full.

We also you Worldpay UK to process credit and debit card payments on our behalf.

For more information about Wordpay UK please see their privacy information at https://www.worldpay.com/uk/worldpay-privacy-notice

We use DPD to deliver our orders processed on-line. For more information about DP, please see their privacy policy at: https://www.dpdlocal-online.co.uk/content/privacy-policy

Safeguarding Measures

Chalgrove Artisan Distillery Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We do not directly store your personal information on our computer systems since these processes are performed by our third party partners.  This information on our systems is purely transient.  When managing this transient data we work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: –

 All our computer systems use hard drive encryption, have valid and up to date Anti-Virus, malware protection and are protected by a firewall.  Access to such systems is restricted to unauthorised third parties.

Transfers Outside the EU

Chalgrove Artisan Distillery Ltd utilise some products or services (or parts of them) that may be hosted/stored in USA, which means that we may transfer any information which is submitted by you through the website outside the European Economic Area (“EEA”) for the below purposes: –

Credit Card Processing

Newsletter processing

 Therefore, when you use our online shop or sign up to our newsletter, the personal information you submit may be stored on servers which are hosted in USA. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information and abide by strict agreements and measures set out by Chalgrove Artisan Distillery Ltd to protect your data and comply with the relevant data protection laws.

 Consequences of Not Providing Your Data

You are not obligated to provide your personal information to Chalgrove Artisan Distillery Ltd, however, as this information is required for us to process your order and deliver your products and/or ensure you receive our newsletter, we will not be able to offer some/all our services without it.

 Legitimate Interests

As noted in the ‘How We Use Your Personal Data’ section of this notice, we occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we have carried out a thorough Legitimate Interests’ Assessment (LIA) to ensure that we have weighed your interests and any risk posed to you against our own interests; ensuring that they are proportionate and appropriate.

 We use the legitimate interests’ legal basis for processing;

 Name, Address, email address and have identified that our interests are to process your order via our online shop and ensure delivery to your chosen address.  And/Or,

Name and email address and have identified that our interests are to process your subscription to our newsletter and ensure delivery to your chosen email address

 How Long We Keep Your Data

Chalgrove Artisan Distillery Ltd only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. Data collected for order processing via our online shop is transient and is not stored on our own computer systems.  Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

Lodging A Complaint

Chalgrove Artisan Distillery Ltd only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

Bob Clark

2 Marley Lane, Chalgrove, Oxfordshire, OX44 7TF

Tel 07723 915 767

email: chalgroveartisandistillery@yahoo.com